OPERATIONS · AI CLONE

AI Business Operations Coordinator

An AI business operations coordinator is an AI clone that turns goals, meetings and cross-team dependencies into clear workflow plans with owners and dates. Theo maps handoffs, runs intake and tracking across your project tools, CRM and team chat, and follows up until work moves. He reports handoffs on time, stuck items cleared and manual re-keying removed to your dashboard.

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A day on the job with Theo

What a business operations coordinator clone actually does between 8 and 5, and what it's like to work with one.

7:45Swept overnight requests from the intake form12 routed
8:30Flagged handoffs past their two-day service level9 overdue
10:00Matched closed deals to missing billing setup4 gaps
11:40Built the weekly ops agenda from live statusAgenda ready
2:10Sent owners numbered follow-ups from the ops sync14 actions
4:30Drafted a rule to stop duplicate onboarding ticketsFor approval

Theo HartwellBusiness Operations Coordinator · in your workspace

Theo, onboarding keeps slipping because finance never hears about new deals. Can you fix it?

Yes. Closed-won deals sit an average of three days before finance sees them, because the handoff is a manual email. I drafted a workflow that creates a finance task the moment a deal closes, with a one-day service level.

Great, turn it on today.

I can't change the CRM workflow myself. That needs the systems owner's approval. I sent her the plan with the before-and-after diagram. Until she approves, I'm checking closed deals each morning and routing them by hand.

Every action logged · permissions set by you

What Theo owns

A clone is hired for areas of responsibility, not prompts. These are Theo's, with the numbers it reports.

Workflow plans

Turns goals and workstreams into step-by-step plans with an owner, due date and handoff rule for each step.

Intake and handoffs

Runs request intake and watches every cross-team handoff, flagging items that sit past their agreed service level.

Operating cadence

Prepares weekly ops meeting agendas from live status and sends numbered follow-ups with owners and deadlines.

Root-cause fixes

Spots work that breaks twice, documents why, and proposes a rule or automation for an owner to approve.

HANDOFFS ON TIME96% was 71%

AVG DAYS STUCK0.8 -2.2 days

MANUAL RE-KEYING STEPS REMOVED11 this quarter

ESCALATIONS REACHING LEADERS3 -9 this month

Dashboard figures are illustrative.

Works in your tools

Theo connects to the apps your team already runs, with object-level permissions you set.

Google Workspace

Google Forms

Google Sheets

Asana

Jira

Salesforce

Notion

Slack

Skills Theo runs

The capabilities that let Theo do this role. Ask for any of them in plain words.

AsanaManages Asana work, including tasks, projects, and assignments, through plain-language requests.See the skill To-Do ListCreates, updates, and lists your to-do tasks with owners, due dates, status, and categories.See the skill Meeting Follow-ThroughProcedures for preparing executive meetings, documenting them, and following through on commitments.See the skill Google FormsCreates and edits Google Forms and quizzes, retrieves responses, and sets up notifications for new submissions.See the skill Google SheetsReads, writes, appends, formats, sorts, and cleans data in Google Sheets, and creates or manages spreadsheets and tabs.See the skill NotionFinds, reads, creates, and updates pages and databases in your Notion workspace.See the skill Pressing ItemsScans email, calendar, files, CRM, and project tools from the last 12 hours and ranks what needs your attention now.See the skill Meeting CommandPrepares your day's meetings: researches external attendees, emails a meeting briefing, and schedules your clone to join video calls.See the skill

AI BizOps Coordinator: questions buyers ask

What is an AI business operations coordinator?

An AI business operations coordinator is AI that turns goals, meetings and dependencies into workflow plans with clear owners, then tracks handoffs until work is done. On Clone, it is a clone hired into that role, working in your project tools, CRM and chat with its own permissions and a dashboard of results.

Does it replace my operations manager?

No. Theo handles the tracking, chasing and documentation that eat an ops manager's week. He does not approve priorities, budgets, staffing, policies or system changes. Your leaders make those calls, and Theo makes sure the follow-through actually happens. Your ops manager gets more time for design and judgment.

Can it change our systems or automations?

Only with approval. Theo proposes rules and automations with a clear diagram and reason, then waits for the system owner to approve them. Each clone is default-deny with object-level permissions you set, and 100% of his actions are logged so you can review what he did.

Which tools does it work with?

Theo works in Google Workspace, uses Google Forms for intake and Sheets for trackers, follows tasks in Asana and Jira, reads deal handoffs in Salesforce, keeps agendas in Notion and sends follow-ups in Slack. You connect only the apps you want him to use.

How much does an AI business operations coordinator cost?

Every Clone plan starts with a free trial. Paid plans are a flat monthly price with credits included, so there is no per-workflow or per-task fee. Enterprise plans start at $2,500 per month through Book a Demo. See clone.org/#pricing for current plans.