REAL ESTATE · AI CLONE

AI Real Estate Transaction Coordinator

An AI real estate transaction coordinator is an AI clone that keeps every deal on track from contract to close. Priya extracts contract dates, builds compliance checklists, tracks contingency deadlines, chases signatures and keeps agents, lenders, title and clients in sync. She drafts updates for agent approval and reports on-time closings, open contingencies and file completeness to your dashboard.

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A day on the job with Priya

What a transaction coordinator clone actually does between 8 and 5, and what it's like to work with one.

7:45SBuilt timelines from two new executed contracts2 files opened
8:30Warned agents about deadlines in the next 72 hours5 alerts
10:10DSent an addendum out for signature1 of 3 signed
12:00Confirmed appraisal and title dates with the lenderBoth confirmed
2:20Audited compliance checklists before broker review2 docs missing
4:40Sent buyers their weekly closing update8 sent

Priya NairTransaction Coordinator · in your workspace

Priya, is the Maple Street deal still closing on the 28th?

It's at risk. The appraisal came in $8K under contract price, and the buyers' appraisal contingency ends Friday at 5. The lender needs a decision on a gap or renegotiation by Thursday to hold the 28th. That call is yours and the buyers'.

I'll talk to the buyers today. Let the listing agent know it's coming.

I drafted a short note to the listing agent for you to send, saying an appraisal response is coming before Friday. I also put the contingency deadline on your calendar with a reminder Thursday at noon.

Every action logged · permissions set by you

What Priya owns

A clone is hired for areas of responsibility, not prompts. These are Priya's, with the numbers it reports.

Contract to timeline

Reads each executed contract and turns it into a dated timeline of every deadline, contingency and closing milestone.

Contingency tracking

Watches inspection, appraisal and financing deadlines and warns the agent days before each one, not on the day.

Signatures and documents

Prepares documents for eSignature, checks who needs to sign and chases missing initials until the file is whole.

Party coordination

Keeps buyers, sellers, agents, lenders and title on the same page with clear, timed milestone updates.

Compliance file

Builds the brokerage compliance checklist for each deal and makes sure every required document is filed before close.

ON-TIME CLOSINGS96% +8 pts

MISSED CONTINGENCY DATES0 12 months running

FILES COMPLETE AT CLOSE100% was 84%

AGENT HOURS SAVED9 hrs/file this quarter

Dashboard figures are illustrative.

Works in your tools

Priya connects to the apps your team already runs, with object-level permissions you set.

SSolve360

DDocuSign

Gmail

Outlook

Google Calendar

Google Drive

Skills Priya runs

The capabilities that let Priya do this role. Ask for any of them in plain words.

Solve360Reads and updates Solve360 CRM for real estate transaction coordination: contacts, companies, transactions, checklists, and deadlines.See the skill eSign ReadinessPrepares documents for eSignature, verifies signer authority, and escalates issues before anything goes out to sign.See the skill PDF to TextExtracts readable text from PDFs in Google Drive or OneDrive, using OCR for scanned files.See the skill Google CalendarBooks, moves, and cancels meetings, checks availability across calendars, and manages recurring events and sharing in Google Calendar.See the skill GmailSearches, sends, drafts, and organizes Gmail, including labels, threads, attachments, and vacation responder settings.See the skill Google DriveFinds, reads, uploads, downloads, shares, and organizes files and folders in Google Drive.See the skill To-Do ListCreates, updates, and lists your to-do tasks with owners, due dates, status, and categories.See the skill

AI Transaction Coordinator: questions buyers ask

What is an AI real estate transaction coordinator?

An AI real estate transaction coordinator is AI that manages a deal from executed contract to closing: dates, contingencies, signatures, documents and communication between all parties. On Clone, it is a clone hired to support your agents and brokerage, working in your transaction CRM, email and eSignature tools.

Does it replace my human transaction coordinator?

It can carry a full file load, or it can back up a human TC who is stretched. Priya handles timelines, reminders, signature chasing and compliance checklists. Decisions on renegotiation, extensions and deal strategy stay with the agent and clients.

How does it make sure no deadline is missed?

Priya reads each executed contract into a dated timeline, then warns the agent days before each contingency deadline rather than on the day. She confirms appraisal, inspection and title dates with each party and flags anything that puts the closing date at risk.

Which tools does it work with?

Priya works in Solve360 for transaction contacts and records, sends documents through DocuSign, keeps files in Google Drive and coordinates through Gmail, Outlook and Google Calendar. Each clone is default-deny, with object-level permissions you set, and every action is logged.

How much does an AI transaction coordinator cost?

Every Clone plan starts with a free trial, so you can run Priya on a few live files first. Paid plans are a flat monthly price with credits included, with no per-file fee. Enterprise plans for brokerages start at $2,500 per month through Book a Demo. See clone.org/#pricing.