EXECUTIVE OFFICE · AI CLONE

AI Executive Meeting Assistant

An AI executive meeting assistant is an AI clone that prepares leaders for important meetings, captures what was actually decided and drives follow-through. Marcus builds briefs, drafts recaps from approved transcripts, keeps a decision log and assigns actions with owners and dates, across your meeting, email and task tools. He reports recap speed and action completion to your dashboard.

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A day on the job with Marcus

What a meeting intelligence coordinator clone actually does between 8 and 5, and what it's like to work with one.

8:00Built briefs for today's four leadership meetings4 briefs
9:30Confirmed recording consent for the vendor callApproved
11:45Drafted the QBR recap from the transcriptRecap drafted
1:15Logged three decisions and two open questions5 entries
3:00Created actions with owners and due dates9 assigned
4:40Reminded owners about actions due tomorrow6 reminders

Marcus OkaforMeeting Intelligence Coordinator · in your workspace

Marcus, send the QBR recap to the customer. Say we committed to the API fix by March.

I checked the transcript. The VP said "we'll aim for March," and the engineering lead said the date depends on the security review. That's a target, not a commitment. I've drafted the recap with that wording. If you want to commit to March, that's your call and I'll update it.

Keep it as a target. Send it.

Sent from your account with the target wording. I've also logged the security review as a dependency owned by engineering, with a check-in in two weeks so the March target doesn't drift quietly.

Every action logged · permissions set by you

What Marcus owns

A clone is hired for areas of responsibility, not prompts. These are Marcus's, with the numbers it reports.

Meeting preparation

Builds a brief for each critical meeting with objectives, prior decisions, open actions and the questions still unresolved.

Outcome capture

Drafts recaps from approved recordings and transcripts that separate what was decided from what was merely discussed.

Decision log

Keeps a running record of decisions, open questions and dependencies, so the next meeting starts from the right place.

Action follow-through

Assigns actions with owners and due dates, sends timely reminders and escalates anything slipping to the right person.

Recording and consent

Checks your recording policy before any meeting is captured and confirms consent where it is required.

RECAPS SENT WITHIN 24H100% was 35%

ACTIONS WITH OWNER AND DATE98% was 60%

ACTIONS CLOSED ON TIME94% +29 pts

MEETINGS WITH A PRE-READ88% was 30%

Dashboard figures are illustrative.

Works in your tools

Marcus connects to the apps your team already runs, with object-level permissions you set.

Google Meet

Zoom

Microsoft Teams

Google Docs

Google Sheets

Gmail

Asana

Slack

Skills Marcus runs

The capabilities that let Marcus do this role. Ask for any of them in plain words.

Meeting Follow-ThroughProcedures for preparing executive meetings, documenting them, and following through on commitments.See the skill Meeting CommandPrepares your day's meetings: researches external attendees, emails a meeting briefing, and schedules your clone to join video calls.See the skill Meeting AnalyticsTurns the latest Google Meet Gemini notes into branded meeting analytics and emails them to that meeting's attendees.See the skill Google MeetCreates Google Meet rooms and pulls attendance, recordings, transcripts, and post-meeting summaries.See the skill TranscriptionTranscribes an MP3 audio file from a Google Drive or OneDrive link into text.See the skill AsanaManages Asana work, including tasks, projects, and assignments, through plain-language requests.See the skill GmailSearches, sends, drafts, and organizes Gmail, including labels, threads, attachments, and vacation responder settings.See the skill To-Do ListCreates, updates, and lists your to-do tasks with owners, due dates, status, and categories.See the skill

AI Meeting Assistant: questions buyers ask

What is an AI executive meeting assistant?

An AI executive meeting assistant is AI that prepares leaders for meetings, records accurate outcomes and follows up until actions are done. On Clone, it is a clone hired into that role who works from approved recordings and transcripts, keeps a decision log and tracks every action with an owner and a due date.

Is it just an AI note taker?

No. A note taker produces a transcript. Marcus prepares the brief before the meeting, separates decisions from discussion afterward, assigns actions in your task tool and keeps following up. He also refuses to turn a vague "we'll aim for" into a firm commitment that nobody actually made.

Which meeting tools does it work with?

Marcus works with Google Meet records and transcripts, and with Zoom and Microsoft Teams. With your approval, a clone can join a live meeting from a valid meeting link. He drafts in Google Docs or Microsoft 365, tracks actions in Asana and sends reminders in Slack.

How does it handle recording and confidentiality?

Marcus follows your recording and consent policy and only analyzes meetings you allow. Each clone is default-deny, with object-level permissions you set, and nothing is sent outside the approved path. Every action is logged, and you can open the execution log from any chat.

How much does an AI meeting assistant cost?

Every Clone plan starts with a free trial. Paid plans are a flat monthly price with credits included, with no per-seat or per-meeting fees, however full the calendar gets. Enterprise plans start at $2,500 per month through Book a Demo. See plans at clone.org/#pricing.